Today’s post was written by Jeff Teper, corporate vice president for the Office, OneDrive and SharePoint teams.
As people create and collaborate on more files, take more photos and work across multiple devices, it’s increasingly important to access your important content, both from your work and personal life—all in one place. You shouldn’t have to worry about whether there is enough storage on your device or if you can access your files on an airplane.
Today, we are excited to share a set of new features that will allow you to see and access all your files on Windows 10, be more productive offline on your mobile devices and quickly share files on iOS.
Yammer empowers every person in your company with an open space to connect, share and work out loud. With 70 percent annual growth in active groups, there’s greater momentum in Yammer than ever before. Yammer and SharePoint have always been natural complements, because together they deliver powerful connections and discoveries of people, content and information. Today, during the SharePoint Virtual Summit, we unveiled several new capabilities that make it easier to connect and engage through Yammer, whoever and wherever you are in the organization.
Spark conversations on your intranet by bringing Yammer and SharePoint together
Productive conversations can arise from anywhere you do your work. Last year, we enabled a more seamless document sharing capability across the Office 365 suite, including SharePoint, while collaborating in Yammer. You can now enrich your new SharePoint communication sites with a conversational layer by using the existing Yammer embed capability, triggering contextually relevant discussions and increasing the virality of your content.
Over the coming year, we will enhance the integration between Yammer and SharePoint by further improving the way SharePoint content appears in Yammer and making conversations from Yammer render more naturally within SharePoint on the web, desktop and mobile.
Today, during the SharePoint Virtual Summit, we unveiled a new wave of innovations that build upon the vision we set forth last year to reinvent content collaboration and usher in a new generation of mobile and intelligent intranets.
Customers’ successes inspire us and illustrate how SharePoint and OneDrive in Office 365 empowers individuals, teams and organizations to share with confidence, transform business process, inform and engage the organization, and harness collective knowledge. Today’s announcements make it easier than ever for you to drive these outcomes and accelerate your digital transformation. For even more insights, read Jeff Teper’s post, “SharePoint Virtual Summit showcases growth, innovations and customer success.”
Missing a key security signal could mean not catching a breach, but the number of security signals is increasing exponentially. It’s becoming impossible to manually prioritize them. That’s why Office 365 applies intelligence to help you proactively manage risk and ward off threats. Today, we’re pleased to introduce several new capabilities in Office 365 that help you manage risk and stay ahead of threats:
Office 365 Secure Score—A new security analytics tool that applies a score to Office 365 customers’ current Office 365 security configuration.
Office 365 Threat Intelligence Private Preview—Service that leverages billions of data points from the Microsoft Intelligent Security Graph to provide actionable insights to the global threat landscape and help customers stay ahead of cyber threats. Office 365 Threat Intelligence is now in private preview, with general availability planned for later this quarter.
Office 365 Advanced Data Governance Preview—Applies machine learning to help customers find and retain the most important data to them while eliminating redundant, obsolete and trivial data that could cause risk if compromised. Office 365 Advanced Data Governance is now in preview, with general availability planned for later this quarter.
Know your Office 365 Secure Score
Do you know how you’d be rated if someone were to evaluate your security configuration? To give you better visibility into your Office 365 security configuration and the security features available to you, we’re pleased to introduce Secure Score—a new security analytics tool. Secure Score helps you understand your current Office 365 security configuration and shows you how implementing additional controls can further enhance your security and reduce risk.*
Here’s how it works:
Secure Score Summary—Displays your Secure Score and provides access to view your Score Analyzer. Your Secure Score, the numerator, is the sum of the points associated with security configurations that you have partially or fully adopted. The total score, the denominator, is the sum of the points associated with all the security controls that are available to you through your Office 365 plan.
In this example, the Secure Score is 130 out of 273 points possible:
Score Summary window showing your Secure Score.
Score Analyzer—Allows you to track and report on your score over time. The graph shows your Secure Score on any date in the past, what specific actions you completed and which actions were available to you. Your score results can also be exported to a CSV file for easy planning and communication with your organizations.
Score Analyzer graph showing the Secure Score over time.
In addition to providing insight, Secure Score provides suggestions on the possible actions you can take to improve your security position. These suggestions are prioritized based on the effectiveness of the action and level of impact to end users. Actions that are highly effective with low level of user impact are placed at the top, followed by actions that are less effective and more impactful to users. You can also filter actions in the list with criteria such as those that have low end user impact or that apply to user accounts.
Secure Score can play an important role in a holistic security strategy, which encompasses how an organization strengthens its risk controls, mitigates potential losses and offsets some of the risk. To help businesses strengthen their security position, property and casualty insurer The Hartford will consider a customer’s Office 365 Secure Score as a part of the cyber insurance underwriting process.
“We believe aligning the solutions between security and insurance can make a real difference. By encouraging the use of an innovative security analytics tool like Office 365 Secure Score and making it a part of the underwriting process, businesses have more information to make risk-based decisions around privacy and security, potentially reducing their exposure to loss.” —Tom Kang, head of Cyber Insurance at The Hartford
This builds upon the endorsement of Office 365 made by insurance industry leader AIG last year.
Watch this Microsoft Mechanics video for an in-depth look at Secure Score:
To learn more about Secure Score, check out your score and see recommendations on how you can increase your security position in Office 365, go to securescore.office.com.
Office 365 Threat Intelligence—now in private preview
According to a recent Ponemon Institute study, the average cost of a data breach has risen to $4 million. These costs can include litigation, the effects of brand or reputation damage, potential lost sales, and in some cases, complete business closure. Organizations that are prepared for a breach by spending on appropriate staffing, security training and security products can ultimately reduce their long-term costs.
Office 365 Threat Intelligence uses the Microsoft Intelligent Security Graph to analyze billions of data points from global datacenters, Office clients, email, user authentications and other incidents that impact the Office 365 ecosystem, as well as signals from our Windows and Azure ecosystems—to provide actionable insights to global attack trends.
It provides information about malware families inside and outside your organization, including breach information with details, like how much bitcoin the attackers typically request in ransomware attacks. Office 365 Threat Intelligence also integrates seamlessly with other Office 365 security features like Exchange Online Protection and Advanced Threat Protection, so you’ll be able to see analysis, including the top targeted users, malware frequency and security recommendations related to your business.
Office 365 Threat Intelligence provides this visibility, along with rich insights and recommendations on mitigating cyber-threats, ultimately supporting a proactive defense posture, leading to long-term reduced organizational costs.
The Office 365 Threat Intelligence Dashboard provides visibility into the global threat landscape.
To sign up for the private preview of Office 365 Threat Intelligence, please contact your Microsoft account representative.
Why data governance matters
Many organizations are exposing themselves to unnecessary risk because they don’t have a good grasp on all the data they have. Often, they retain data they no longer need, such as the personal information of former employees who have long since left the company. Should this personal data be compromised in a breach, the company could be liable for costly remediation, such as lifetime credit monitoring for these former employees.
Office 365 Advanced Data Governance helps you find and retain the data that is most important to you while eliminating redundant, obsolete and trivial data that could cause risk if compromised. Office 365 Advanced Data Governance applies machine learning to intelligently deliver proactive policy recommendations; classify data based on automatic analysis of factors like the type of data, its age and the users who have interacted with it; and take action, such as preservation or deletion.
We’re already receiving a great response from legal professionals who expect Office 365 Advanced Data Governance to enhance their data management practices.
“The machine learning designed into Microsoft Office 365 Advanced Data Governance’s suite has the potential to tame the ever-increasing growth and complexity of data types we deal with. Office 365 Advanced Data Governance can apply unified policies to data in place across all Office 365 applications, regardless of when the data was ingested, to intelligently retain high-value data while deposing of what isn’t needed or is obsolete. As organizations grasp its potential to reduce compliance and security risks, this will be a game changer in information governance.” —Paul Meyer, eDiscovery and Data Management managing counsel at Willis Towers Watson
Watch this Microsoft Mechanics for an in-depth look at Office 365 Advanced Data Governance:
Office 365 Secure Score is now generally available to organizations with an Office 365 commercial subscription and who are in the multi-tenant and Office 365 U.S. Government Community clouds.
Office 365 Threat Intelligence and Advanced Data Governance are expected to be generally available by the end of March 2017, and will be included in the Office 365 Enterprise E5 plan, as well as in the Secure Productive Enterprise E5 offering.
—Alym Rayani, director for Office Security and Compliance team
*The Secure Score is a numerical summary of your security posture within Office 365 based on system configurations, user behavior and other security related measurements; it is not an absolute measurement of how likely your system or data will be breached; rather, it represents the extent to which you have adopted security controls available in Office 365, which can help offset the risk of being breached. No online service is completely immune from security breaches; the Secure Score should not be interpreted as a guarantee against security breach in any manner.
Today, we’re excited to announce that we’re taking the new Office 365 admin center out of preview. Since the first preview in September 2015, the new admin center has provided admins with an improved management experience that makes it easier and faster for you to manage Office 365 while providing new capabilities and insights.
The new Office 365 admin center reaches general availability
Over the last years, Office 365 has been evolving at a rapid pace, making more features and functionality available to users and admins on an almost daily basis. Over 350 new services and features were introduced last year alone. As we continue to add new capabilities to Office 365, we are focused on providing a first-class admin experience with tools to efficiently manage all aspects of the service. The new admin center has been designed to support this rapid growth and will continue to improve as the service further evolves.
We’d like to again thank each one of you who has provided feedback on the new admin center. Over the last year, we have received more than 49,000 pieces of feedback that have helped us identify gaps, fix bugs and evolve the new admin center to a management experience that meets the needs of all company sizes. And it’s great to hear how it’s already making your work easier:
“I love everything you are doing to make Office 365 for Business an incredible management and organizational tool for business. The old format sorely needed updating and is a constant source of complaints by users. Thanks guys for finally getting this whole thing right!”
—Customer feedback in the new admin center
Here is a summary of the main improvements:
The new admin center makes it easier and faster to manage Office 365
Quickly access relevant information and functionality from the new home page—The home page has been redesigned with you and your most common tasks in mind—such as adding a user or resetting a password. The new admin center makes these items accessible directly from the home page. The home page also proactively surfaces information important to you, such as notifications from the Message Center.
Customize your admin experience—Frequent tasks may vary from admin to admin, so we’ve enabled customization of the home page, making it a truly personal experience. Remove cards that aren’t important to you. Rearrange cards so the ones you care about most are at the top, and add other cards so you can get to tasks straight from the home page.
Quickly find what you’re lookingfor with improved navigation and search—If you’re looking for a specific setting or feature, you can use the navigation menu, which has been reorganized to make it easier for you to find information. For example, you can see the settings for all services in one place. The search bar (at the top) is the easiest and fastest way to navigate the admin center, by giving you the power to search for most every capability within the admin center.
Manage licenses in fewer steps—The new admin center makes it easier for you to purchase and assign licenses. When you add a new user, you can buy and assign a license in one simple step.
More functionality at your fingertips
The new admin center isn’t just an update to the look and feel of the old admin center, it also provides new management capabilities and additional actionable information.
Manage more user details—Now, the user list supports infinite scroll, so that admins can see all their users on one page, including which license is assigned to a specific user. When you click a user’s name, important properties appear in a fly-out window allowing you to edit settings such as email forwarding, automatic replies and email apps.
Edit more user details simultaneously—The new admin center provides the ability to bulk edit more user details simultaneously, including product licenses, domains or user roles. In addition, the bulk edit limit has increased—you can now edit up to 100 users at the same time.
Edit all groups in one place—The new admin center fully supports all group types including distribution lists, security groups, mail-enabled security groups and Office 365 Groups. You can manage all your groups from the same location.
Message Center improvements—The Message Center has completely been redesigned to provide you with more functionality. You can filter by message type, dismiss a message, mark it as read or unread or even share it with peers. The Message Center also allows you to use machine translation to view messages in your preferred language.
Reports you can act on
The new admin center also provides you with a richer reporting experience and additional insights that help you to proactively manage your service.
New usage reporting dashboard—The new usage reporting dashboard provides you with valuable insights about how the Office 365 services are being used and delivers details down to the individual user level. The usage reports will be accompanied by a Power BI content pack that will allow you to share the reports and to pivot by attributes like region or department. More information will be shared next week.
Export additional information—To further analyze and process the data, you can now export more information directly from the UI—including the usage reports as well as the user list—to a CSV file.
Monitor your Directory Synchronization (DirSync) Status and quickly identify issues—The DirSync card on the home page and the new subsite make it easy for admins to understand their DirSync status and to identify errors.
We will continue to further improve the new admin center to provide you with the best management experience possible. We’re currently working on additional reports and on modernizing the product admin centers.
The old admin center will be retired at the end of December.
Announcing a new Service health dashboard
For many of you, moving to Office 365 was a big change. In an on-premises world, if there was a service incident, you were the ones investigating and solving the issue. With Office 365, you trust Microsoft with running the service and quickly solving service incidents. But moving to a cloud service shouldn’t mean losing the ability to know what’s going on. With this in mind, we built a new Service health dashboard that provides admins with a new level of service health insights that are personalized for their organization. This allows admins to stay on top of service incidents, improve your internal support experience and improve your users’ Office 365 experience.
Since the launch of Office 365 in 2011, our promise to provide you with timely, targeted and accurate communications in the event of a service incident hasn’t changed, and we’ve focused on being transparent in our operations so that you can monitor the service, track issues and have a historical view of availability. Service health is a very important area for all of you and over the last year, we’ve received a lot of feedback that has helped us to reimagine service health.
Here is a summary of the improvements that you’ll find in the new Service health dashboard:
Access rich and more actionable incident insights—The new Service health dashboard provides you with more relevant incident insights and features a new view that separates major business critical outages from others and splits them into two categories: incidents and advisories. This new view makes it easier for you to identify the issues relevant for you that you might want to act on immediately.
Quickly understand the incident—A new summary view surfaces the most relevant and critical details to you in just two short sentences—easy and quick to consume. If you want to access additional details, you can go to a more detailed view that provides you with all available information, including workarounds and message history.
Easily see the impact for your organization—The new dashboard allows you to quickly understand the impact of the service incident on your organization by showing you the number of impacted users.
Sign up for the preview program
The preview of the new Service health dashboard is available for Office 365 customers worldwide today. To get access to the new dashboard, please send an email with the subject “I want to be part of the preview” to email@example.com and include both your tenant ID and your tenant domain (i.e., contoso.com). After we have enabled the preview for your tenant (it can take 1-2 weeks), you will receive an email with access instructions.
More to come
This is just the beginning. Our goal is to provide you with richer and more actionable service health insights that will help you to stay on top of incidents, reduce support costs and improve end user experiences.
We’ll be adding more enhancements in the coming months, including:
Tell us about issues—If you are impacted by an issue that is not showing up on your Service health dashboard, the Tell us feature will provide you with a quick and easy way to let us know.
Stay informed through your preferred channel—The new Service health dashboard will enable you to sign up for notifications via text and/or email so that you can monitor the service and track issues through the channel you prefer.
Access user level details—In addition to the number of impacted users, you will also be able to access a full list of impacted users to enable you to drive more targeted communication and support.
Check the health of your users—The new Service health dashboard will also include new features that will improve the end user experience. On-demand user health checks will allow you to check end user health by running a test against our service. User Monitoring will enable you to proactively monitor specific users and to find out about possible health issues affecting those users right away—often before they might even notice them.
Let us know what you think!
Please try the new features and provide feedback using the feedback link in the lower right corner of the admin center. And don’t be surprised if we respond to your feedback. We truly read every piece of feedback that we receive to make sure the Office 365 administration experience meets your needs.
—Anne Michels, @Anne_Michels, senior product marketing manager for the Office 365 Marketing team